Executive Board Meeting Minutes
Date |
08/15/2017 6:00 PM |
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Motions/Votes |
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Motion 1: Approving new General Prospectus Pricing (Megan Smith)
Vote Results: Not voted on, will send revised version |
1.0 Call Meeting to Order/Role |
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2.0 Approval of Consent Agenda |
Motion:
1st: Hannah Martin
2nd: Stephanie Johnson
Vote Results: Passed |
3.0 Approval of Meeting Minutes (5/23/17) |
Motion:
1st: Hannah Martin
2nd: Kris Sollid
Vote Results: Passed |
3.0 Approval of Meeting Minutes (7/25/17) |
Motion:
1st: Hannah Martin
2nd: Robyn Douglas
Vote Results: Passed |
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- Past Business
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4.1 None |
5.0 New Business |
5.1 (Hannah Martin) – Website Committee
- Looking to build a committee to look through website to reorganize pages and redesign structure
- Carrie Kiley, Kris Sollid, and Courtney Paolicelli have volunteered; Hannah Martin has nominated Brittany Wood to help. Stephanie Johnson will help to coordinate.
- Working to be finished by Exec call in September
5.2 (Stephanie Johnson) – Date and Venue for Annual Meeting
- April 13th, 20th, or 27th 2018
- Venue- Same venue as last year (American University Washington College of Law)
- Theme- “The Whole Package” looking at the whole body, different specialties in health and wellness
5.3 (Stephanie Johnson)- Date for Pork Panel
- Pork panel possible dates – 11/13-11/16, or 10/2-10/12 (Monday-Thursday, evenings only, possibly a happy hour with Pork Board sponsoring food)
- Panelists – NPPC, NTF, and Bill Flynn (FDA)
- 1 CEU
- Currently, there is no set price to sponsor a CEU event
- Research to decide how much is appropriate to charge (potentially include price of food and venue)–to be discussed at September call
5.4 (Stephanie Johnson)- Is Nestle an Okay sponsor (question for sponsorship committee)?
- Nestle is moving headquarters to DC
- Topics: Portion Control?
- Board and sponsorship committee decided to move forward with talking with Nestle as a potential sponsor; need to work out details of what kind of sponsorship before we officially accept them as a sponsor
- Will be discussed in September Exec call
5.5 (Colleen Sideck) – Date/time for Twitter chat: Tuesday Aug 29th or Wednesday Aug 30th? 8pm-9pm? Use #DCMANDchat — theme will be school lunch
- Draft questions for chat have been created and shared with board
- Colleen will be working on inviting organizations and people involved in school meals to join Twitter Chat
- Date will be pushed back to Wednesday, September 6th at 7pm
5.6 (Sara Quinteros)- What event dates are convenient for most people?
- Working on details for potluck event, will likely be on a weeknight
- Sara will coordinate date with Brittany and send out an email with a sign-up sheet–Tuesday, September 12th from 5-8pm
- Sara has been in contact with several farms for farm tour on a weekend; may aim for late spring 2018 for this event
5.7 (Megan Smith) – General Prospectus process
- Annual meeting sponsorship: Bronze Sponsorship package was re-added
- Includes one registration, one exhibitor table ($500)–valued at $535
- Board reviewed new sponsorship packages and wording, made necessary edits as follows:
- Annual meeting sponsorships—wording will be changed from breakfast and lunch included to meals included
- Annual meeting sponsorships include registration and meal, price adjusted to reflect the true price of the meeting ($135 for one member, $270 for two people)
- On Platinum Sponsorship: Instead of offering 40 minimum emails recognized as Platinum sponsor, we will offer time frame of one calendar year
- Categories for rates were adjusted to the following groups:
- Affiliate Rate changed to Affiliate, DPEG, MIG rate (20% off for-profit rate)
- Non-profit/Government Rate (10% off for-profit rate)
- For-profit Rate
- DCMAND Member rate was deleted
- Weekly email update rate changes:
- For-profit rate ($100)
- Non-profit/Government rate ($90-10% off)
- Affiliate rate ($80-20% off)
- Dedicated email update
- Sponsor can choose what day the email will be sent out (cannot be on Thursday because of the weekly email)
- New Rates
- For-profit rate ($500)
- Non-profit rate ($450)
- Affiliate, DPEG, MIG ($400)
- Potomac Post
- Should be called periodic instead of biannual
- Rates
- For-profit rate ($100)
- Non-profit/Government rate ($90-10% off)
- Affiliate, DPEG, MIG rate ($80-20% off)
- Hyperlinked Logo on Website
- For-profit rate ($1000 per year or $100 per month)
- Non-profit/Government rate ($900 per year or $90 per month)
- Affiliate, DPEG, MIG rate ($800 per year or $80 per month)
- Other annual Meeting sponsorship items will be called a la carte items
- Added item: Sponsored Break for a company to give out food on break
- Bag stuffing: $75 for one item, $125 for two items
- Raffle items- Minimum value increased to $50
- Non-annual meeting sponsorship opportunities and prices will be discussed by sponsorship committee
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6.0 Miscellaneous Items |
6.1 Colleen Sideck has moved into Strategic Communications Chair position; Social Media Coordinator position is now vacant
6.2 If Board members have questions to ask DCMAND members on member survey, send to Hannah and Carrie
6.3 Courtney Paolicelli- Pentagon Tour
- Tour: Meet at 12pm, then security check-in and shuttle around building; official tour from 2:30-4pm
- Cap of 30 members, registration will open on August 17th-August 31st, save the date for registration will be sent out on Thursday, August 17th (added to DCMAND calendar) ahead of time to ensure fairness to all members
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7.0 Adjourn |
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