BOD Meeting Minutes August 2017

Vote Results: Not voted on, will send revised version

1st: Hannah Martin

2nd: Stephanie Johnson

Vote Results:  Passed

1st: Hannah Martin

2nd: Kris Sollid

Vote Results: Passed

1st:  Hannah Martin

2nd: Robyn Douglas

Vote Results: Passed

1. 1. Past Business

• Looking to build a committee to look through website to reorganize pages and redesign structure
• Carrie Kiley, Kris Sollid, and Courtney Paolicelli have volunteered; Hannah Martin has nominated Brittany Wood to help. Stephanie Johnson will help to coordinate.
• Working to be finished by Exec call in September

5.2 (Stephanie Johnson) – Date and Venue for Annual Meeting

• April 13th, 20th, or 27th 2018
• Venue- Same venue as last year (American University Washington College of Law)
• Theme- “The Whole Package” looking at the whole body, different specialties in health and wellness

5.3 (Stephanie Johnson)- Date for Pork Panel

• Pork panel possible dates – 11/13-11/16, or 10/2-10/12 (Monday-Thursday, evenings only, possibly a happy hour with Pork Board sponsoring food)
  • Panelists – NPPC, NTF, and Bill Flynn (FDA)
• 1 CEU
• Currently, there is no set price to sponsor a CEU event
  • Research to decide how much is appropriate to charge (potentially include price of food and venue)–to be discussed at September call

5.4 (Stephanie Johnson)- Is Nestle an Okay sponsor (question for sponsorship committee)?

• Nestle is moving headquarters to DC
• Topics: Portion Control?
• Board and sponsorship committee decided to move forward with talking with Nestle as a potential sponsor; need to work out details of what kind of sponsorship before we officially accept them as a sponsor
  • Will be discussed in September Exec call

5.5 (Colleen Sideck) – Date/time for Twitter chat: Tuesday Aug 29th or Wednesday Aug 30th? 8pm-9pm? Use #DCMANDchat — theme will be school lunch

• Draft questions for chat have been created and shared with board
• Colleen will be working on inviting organizations and people involved in school meals to join Twitter Chat
• Date will be pushed back to Wednesday, September 6th at 7pm

5.6 (Sara Quinteros)- What event dates are convenient for most people?

• Working on details for potluck event, will likely be on a weeknight
  • Sara will coordinate date with Brittany and send out an email with a sign-up sheet–Tuesday, September 12th from 5-8pm
• Sara has been in contact with several farms for farm tour on a weekend; may aim for late spring 2018 for this event

5.7 (Megan Smith) – General Prospectus process

• Annual meeting sponsorship: Bronze Sponsorship package was re-added
  • Includes one registration, one exhibitor table ($500)–valued at $535
• Board reviewed new sponsorship packages and wording, made necessary edits as follows:
  • Annual meeting sponsorships—wording will be changed from breakfast and lunch included to meals included
  • Annual meeting sponsorships include registration and meal, price adjusted to reflect the true price of the meeting ($135 for one member, $270 for two people)
  • On Platinum Sponsorship: Instead of offering 40 minimum emails recognized as Platinum sponsor, we will offer time frame of one calendar year
  • Categories for rates were adjusted to the following groups:
    • Affiliate Rate changed to Affiliate, DPEG, MIG rate (20% off for-profit rate)
    • Non-profit/Government Rate (10% off for-profit rate)
    • For-profit Rate
    • DCMAND Member rate was deleted
  • Weekly email update rate changes:
    • For-profit rate ($100)
    • Non-profit/Government rate ($90-10% off)
    • Affiliate rate ($80-20% off)
  • Dedicated email update
    • Sponsor can choose what day the email will be sent out (cannot be on Thursday because of the weekly email)
    • New Rates
      • For-profit rate ($500)
      • Non-profit rate ($450)
      • Affiliate, DPEG, MIG ($400)
  • Potomac Post
    • Should be called periodic instead of biannual
    • Rates
      • For-profit rate ($100)
      • Non-profit/Government rate ($90-10% off)
      • Affiliate, DPEG, MIG rate ($80-20% off)
  • Hyperlinked Logo on Website
    • For-profit rate ($1000 per year or $100 per month)
    • Non-profit/Government rate ($900 per year or $90 per month)
    • Affiliate, DPEG, MIG rate ($800 per year or $80 per month)
  • Other annual Meeting sponsorship items will be called a la carte items
    • Added item: Sponsored Break for a company to give out food on break
    • Bag stuffing: $75 for one item, $125 for two items
    • Raffle items- Minimum value increased to $50
  • Non-annual meeting sponsorship opportunities and prices will be discussed by sponsorship committee

6.2 If Board members have questions to ask DCMAND members on member survey, send to Hannah and Carrie

6.3 Courtney Paolicelli- Pentagon Tour

• Tour: Meet at 12pm, then security check-in and shuttle around building; official tour from 2:30-4pm
• Cap of 30 members, registration will open on August 17th-August 31st, save the date for registration will be sent out on Thursday, August 17th (added to DCMAND calendar) ahead of time to ensure fairness to all members